Mortgage data entry for an online portal providing the most up-to-date and accurate public record information.

Founded in 1993 and based in the US, our client delivers the most up-to-date and accurate public record data to its customers. The company offers continuously updated databases and custom research on all active property cases by accessing authorized data from governing bodies. Supporting brokers, buyers, and sellers, the company provides the latest public record and marketing information, including databases of new homeowners, new businesses, mortgages (both new and previously recorded), bankruptcies, foreclosures, and more.

Due to the client’s commitment to delivering accurate and up-to-date public record data, they were constantly challenged with the task of sifting through various sources, extracting pertinent information, and inputting it into their database. This led to several difficulties, such as:

• Information overload: The client was inundated with a vast volume of real estate data from public records, making it difficult to filter out irrelevant information from government PDFs and upload it to their portal.
• Managing time and resource-intensive tasks: Gathering, extracting key data, and entering mortgage details from multiple sources across 96 counties was a resource-heavy and time-consuming process.
• Difficulty in aggregating data: The client faced challenges in accurately sorting, aggregating, and standardizing data from diverse sources, including foreclosure, bankruptcy, and auction information, all within tight timelines.

“We were handling a large volume of mortgage records that needed to be entered into our portal swiftly. We required professional assistance to extract relevant data, verify details, and prepare an accurate dataset on time to streamline our operations.”

Client

Our data quality management team carefully reviewed the abstracted data to ensure its accuracy, relevance, and completeness. Following our ‘human-in-the-loop approach,’ our experts manually review and extract relevant data, perform quality checks, and cross-check information against the original source (PDFs of public records uploaded to the client’s software) to maintain data integrity.

As an ISO-certified company, we recognize the importance of safeguarding government records and have implemented strict data security protocols to ensure confidentiality.

• Our network security policy includes advanced firewalls, multi-layer IP address netting, and secure VPN access to facilitate safe data transmission.
• We use encrypted email and FTP protocols to prevent data breaches and unauthorized access.
• Our facilities are equipped with robust security measures, and all data operations are closely supervised.
• We also sign non-disclosure agreements (NDAs) to further protect the client’s sensitive information.

“In this project, precision is paramount, as we handle vast amounts of critical real estate mortgage data tied to substantial investments. Even the smallest error in data could lead to severe legal repercussions. Our team fully understands the gravity of this responsibility and ensures meticulous attention to every detail during the data abstraction and entry process for the client’s website. We are committed to delivering flawless, 100% accurate results.”

-Project manager